Call For
Workshop Proposals

We invite proposals for workshops to be held in conjunction with ETRA 2020. The goal of the workshops is to provide a venue for presenting research on focused topics of interest and an informal forum to discuss research questions and challenges evolving around eye tracking research. It is the perfect opportunity for putting the best minds in the field together to build new communities, to explore new ideas, and to develop emerging topics.

Workshops will be held on the first day of the conference. We invite submissions of proposals for full-day (6 hours) and half-day (3 hours) workshops. Proposals will be reviewed and evaluated by the workshop chairs.

Important Dates

(Time Zone AoE/Anywhere on Earth)

Proposals due Dec 16, 2019
Notifications sent Dec 22, 2019
Workshop page online and linked Jan 15, 2020

Formats

We encourage you to contact the chairs with your ideas. They will support you in preparing an exciting proposal. We encourage proposals for a wide range of workshops, including but not limited to:
  • "Mini-conferences" on specialized topics; such workshops may have their own paper submission and review processes.
  • "Hands-on" workshops around a specific problem or topic that may wish to ask participants to submit a position statement.
  • "Project centric" workshops that may be closely related to the scope of an existing large scale (e.g. NSF, EU, etc. funded) project.
  • "Mini-competitions", like challenges or hackathons, around selected topics with individual or team participation.
Workshops with few submissions may be cancelled, shortened, merged with other workshops, or otherwise restructured. The organizers of accepted workshops are responsible for producing a call for participation and publicizing it, such as distributing the call to relevant newsgroups and electronic mailing lists, and especially to potential audiences from outside the ETRA conference community. Workshop and tutorial organizers will maintain their own website with information about the workshop and the ETRA 2020 web site will refer to this website. The workshop organizers will coordinate the paper solicitation, collection, and review process.

Publication of Workshop Proceedings

This year, ETRA will allow workshop contributions to be published in two different formats:
  • Short Paper Proceedings: Papers with up to 4 pages + any number of pages for references, going through one full review cycle.
  • Adjunct Proceedings: Papers with up to 2 pages, going through a less competitive review cycle or juried process.
Workshop organizers may chose between both formats and should clearly indicate their preference in their proposal.

Proposal Format

Workshop proposals should be maximum 4 pages long and follow the formatting instructions and template at https://www.siggraph.org/learn/instructions-authors/.

Please include the following information in the proposal:
  • Name and title:
    A one-word acronym and a full title.
  • Description of workshop or tutorial topic:
    This description should discuss the relevance of the suggested topic to ETRA and its interest for the ETRA 2020 audience. Include a brief discussion of why and for which audience the workshop is of particular interest.
  • Previous history (if applicable):
    List of previous workshops that were held on the topic including the conferences that hosted past workshops and the number of participants.
  • Organizer(s):
    Names, affiliations, emails, and web pages of the organizer(s). Provide a brief description of the background of the organiser(s). Strong proposals normally include organizers who bring differing perspectives on the topic and are actively connected to the communities of potential participants. Please indicate the primary contact person and the organizers who plan to attend the workshop. Also please provide a list of other workshops organized by workshop organizers in the past.
  • Workshop program committee (optional):
    Names and affiliation of the members of the (tentative) workshop program committee that will evaluate the workshop submissions.
  • Participants:
    A statement saying how many participants you expect and how you plan to invite participants for the workshop or tutorial. If possible, include the names of at least 10 people who have expressed interest to participate in the workshop or tutorial.
  • Workshop format:
    A brief description of the format regarding the mix of events or activities, such as paper presentations, invited talks, panels, demonstrations, teaching activities, hands-on practical exercises, general discussion. Please also list here any material you will make available to participants, e.g. slides, access to hardware/software, handouts, etc.
  • Specific requirements (e.g., Hackathons):
    Please provide a detailed list of any specific requirements regarding facilities / hardware you might have.
  • Planned outcomes of the workshop:
    What are you hoping to achieve by the end of the workshop? Please list here any planned publications or other outputs arising workshops.
  • Length:
    Full-day or half-day.

Submission of Workshop Proposals

Workshop proposals should be submitted by the deadline via email to the workshop organizers: workshop.etra2020@gmail.com

Tentative Timeline for Workshop Review Cycles

Workshop Papers going into the Short Paper Proceedings need to undergo a full review process.
Workshop Paper going into the Adjunct Proceedings require a less rigorous / can be juried. The approximate timeline for this is as follows:

Short Paper Proceedings

Adjunct Proceedings

Workshop papers due Feb 20, 2020 Mar 6, 2020
Notifications Mar 19, 2020 Mar 19, 2020
Camera-ready deadline
(hard deadline)
Apr 2, 2020 Apr 2, 2020

Workshop Chairs

workshop.etra2020@gmail.com

Florian Alt

Bundeswehr University Munich, Germany

Thies Pfeiffer

Hochschule Emden/Leer, Germany