Presentation Instructions

We will first share some basic information.
Presentation Format Allocation

• Oral: all long papers and selected short papers
• Posters: all short papers, LBW (except demos), DC (upon request)
• Demo: LBW (upon request)

You are expected to present your paper in person at the venue. Presenters should bring their own computer with slides. You will join the designated Zoom meeting for oral presentations and share your screen directly through Zoom. Simultaneously, an organizer's computer, connected to the venue's projectors and audio equipment, will capture the shared screen and broadcast the corresponding audio.

We expect participants to prepare before the event:

1. Ensure your PC is ready for the presentation by preparing your slides and installing Zoom in advance.
2. Eduroam is available at the venue, so if you have an eduroam account, please configure it properly. Other Wi-Fi networks could be available, but their performance under heavy usage cannot be guaranteed.

During the presentation:

1. Before your scheduled presentation, join the Zoom meeting we provided.
2. When it is your turn, please share your screen and your PC’s audio (if your presentation includes audio or video content) on Zoom, and mute your microphone on Zoom to maintain audio clarity.

Each long paper presentation runs for 18 minutes (15 min + 3 min Q&A). Each short paper presentation runs for 10 minutes with no Q&A. All presentations will start on time, managed by the technical chair.
For any questions, please reach out to presentation and poster chairs: presentation.poster.etra2025@acm.org

Presenters should bring their own poster to the venue (see info below regarding printing shops if you don’t want to travel to Tokyo with your poster). We expect posters to be submitted in A0, portrait (i.e. vertical) format. The exact poster dimensions are 841 mm wide × 1189 mm tall (33.11" × 46.81").
For any questions, please reach out to presentation chairs: presentation.poster.etra2025@acm.org

Poster Display and Core Times

All posters will be displayed for the full two days this year. In addition, there will be designated core times. During the core time, please stand by your poster and provide explanations. Outside of the core time, it is up to you whether or not to be present and explain your poster.
There will be two core times:

• Session 1: Data; Machine Learning; AI
  Date: Tuesday, 27 May 2025
  Time: 16:15 – 17:45
  Poster Numbers: 1–36
• Session 2: Eye Movements; Gaze; Eye Tracking-Based Applications
  Date: Wednesday, 28 May 2025
  Time: 16:15 – 17:45
  Poster Numbers: 37–75

To check which session your poster belongs to, please visit:
https://etra.acm.org/2025/acceptedpapers.html

Poster Setup

Setup: May 27 after lunch.
→Poster presenters can set up their posters on May 27 after lunch. (Poster boards will be installed during the morning of May 27.)
Posters will remain on display during both days (May 27 and 28). After Poster Session 1, we will lock the poster session room.

Poster Removal

Remove: May 28 after the second poster session.
→Please remove your posters immediately after the end of the second poster session. At the latest, please take down your posters first thing in the morning on May 29. (Any remaining posters will be discarded.)

For presenters who prefer not to travel with their posters, we recommend this printing shop “Print Shop GRAP” next to Daimon Station.
Price: A0 poster for 4620 JPY (~27 USD) + shipment 1760 JPY (~12USD)

Shop Address:

FA Kobayashi Building 7F
1-29-9, Hamamatsucho, Minato-ku,
Tokyo 105-0013 Japan
+81-50-3161-6966
Opening Hours: 9:00 AM - 6:00 PM on Weekday

Instruction for Online Ordering

1. Visit https://grap-co.jp/top_en.
2. Click “Reserve”.
3. Choose Poster Printing (Express)
4. Enter your preferred date and time for picking up at the shop.
5. Enter your information and upload your PDF.